Kid’s birthday parties have gone to a whole new level at the moment, with parents sometimes spending RM80,000 on a party! Blame it on peer pressure as parents strive to outdo each other, and western trends involving bouncy castles and bazaar or tent settings. On the other side, it can financially be a bit much for some, particularly young parents, and it can be time-consuming as well as this sort of kid’s birthday parties are pretty much like mini-weddings.
Of course, there’s also a new wave of amazing DIY parties that parents are organizing themselves with or without the help of a stylist or birthday planner to create a great setting for their loved ones on a budget, and we’re here to help!
What Makes A Kid’s Birthday Party Great?
It’s all about creating a setting that your children and their guests can enjoy, a great space they can play games or have fun in. The next thing is great food, of course! And last but not least, great entertainment for all. Tie that into a theme and you’re the best mom or dad in the world!
Image by Abby Creative Designs
Elements Of A Successful Kid’s Birthday Party
1.Mom or Dad, Choose Wisely
A lot of parents underestimate the time it takes to DIY the whole party. Trust me, you would not want to cook on the day as you will be sweaty, running around, and your child will still need your attention. You will want to be part of the party and enjoy the moments. Things like decorations and cakes that can be prepared in advance is fine, but try avoid things that have to be done on the day itself.
It would not be easy to DIY the whole birthday party, meaning do all the decorations, food, entertainment, games and cake on your own (but if you can, go for it, we salute you!). Otherwise, choose what you are good at and outsource the rest! Perhaps you’re a whizz at the kitchen but cannot cut shapes on paper, then you can bake the cake for the party but let someone else do the decorating. If you love decor and get excited over Pinterest boards, then perhaps you want to do all the decor, and outsource all the food. Either way, we got you covered!
2. The Planning and Costs
You would best start six weeks before, and have a think about the feel you want to bring to the event. Schedule your party to-do’s week by week. Pinterest is your best friend, start searching for what’s feasible for the party space, just a general idea on decoration items, tables, food. Consider the timing of an event, and make sure at least your child’s best friends can come on the day. You can try going to DIY Parties and Fun, a Facebook group where you can share, discuss and find contacts for your party!
When it comes to cost, of course you can create a party in any budget, but in this day and age, you would need to put at least RM3,000 aside for a decent kid’s birthday party. It takes a great team to pull the event off, from the decoration team to entertainers to caterers, and all of this takes preparation and time to ensure your loved one’s moment is perfect. Not to forget, maybe a photographer as well! Check out 16 kid-friendly cafes in KL and Selangor for possible venues!
3. The Theme
Discuss with your child what theme he or she would like. It could be as simple as their favourite colour, or their favourite movie or character. If you go for popular themes like girly pink, or Frozen, Lego, Hello Kitty, Minions, My Little Pony and so on, you will find more resources and inspiration online. You could even go the other way and keep the birthday party simple, and make it as eco-friendly as possible to teach your child to minimize wastage but still have fun! Just keep in mind your budget and manage your kids expectations (especially about that bouncy castle or the Frozen themed five tier cake, susah la!).
4. The Stationery and Invitations
Create your guest list and compose your invitations! There are a quite a number of DIY printables out there if you want to print it out yourself, otherwise you can source it online. You can also source kits that even include bunting, cupcake labels, cards and favours. Do invite “everyone”. If you only leave one or two kids out of the class, that won’t look good.
Here’s some inspiration to get you started:
Image by Mudah.my
5. The Decorations
You basically have a main table to decorate, as well as the surrounding area for walls, and let’s not forget food decoration as well to tie it all together. On your list should include buntings, name poster, cupcake or cake labels, table cloths, curtains, drapes, balloons, and props!
Image by Happy & Co
6. The Birthday Planner
If you’ve read this far and you’re starting to feel overwhelmed, get some help! Here’s some of our favourite party planners around town.
Image by Happy & Co
Abby Creative Designs – Abby Sue Creative Designs has been created from her passion for the beauty and creativity in designing beautiful favours for Baby Events, like Aqiqah, Cukur Jambul, Birthdays, Baby Shower or Baby Welcoming Home.
Image by Abby Creative Designs
Dear Azalea – A family run cafe with a variety of party supplies, they also do amazing catering and help with planning and decorating, as well as lovely party favours.
Image by Dear Azalea
7. The Cake and Food
The highlight piece of the day, the cake! You could opt for a combination of cupcakes and cake. Now who are we kidding, this is purely to please your child, and you shall splurge as much as you can on this one, and don’t forget the food too. Find caterers online, but be sure that the food ties in with your theme somewhat either through colour or decoration and plating. Oh, and do remember to feed the parents too, and it better not be just candy and cake! A decent customized cake would probably cost you from RM 400
Image by Delectable by Su
8. The Entertainment and Games
If children are younger, they would love to be entertained by clowns, magicians or enjoy face painting. This is easy to organize as all the kids need to do is sit and watch. If you’re throwing a girly party you could do manicures and pedicures. For older kids like tweens, they might need something more elaborate like a treasure hunt, and something that tests their knowledge. The older the kids, the more thought you need to put into the entertainment and games, as they want to be seen as cool and not childish, and it’s also about the quality of the fellowship. You will definitely want to outsource this part, so refer to party planners to get the best ones!
9. The Party Favours
Kids love party favours, something they can bring back as a little present. Design with usefulness in mind. Check out Dear Azalea for their nicely put together favours! They also have a cafe and sell party supplies. Alternatively, try getting resources from craft bloggers around the world, like these Party Favours printables, from design eat repeat.
Image by Dear Azalea
10. The Other Parents
Do remember that birthday parties are great opportunities for the parents to get to know one another, discuss about school and teachers and schedule play dates. It would be great if they have a separate seating area so they can talk. It’s also a chance for them to relax while the kids are being entertained.
And last but not least…
Image by Gifbay
There may be messes or meltdowns, especially when there’s a lot of kids around, so remember not to freak out. Food will spill, maybe on your beautiful couch, kids will fall and cry, arguments may happen, and things are bound to go wrong no matter how much you plan for it. Remember, your guests can also sense when you’re upset, so the trick is not to get flustered, and remember to have fun too! Calm as a seal, woooosaaahhhh.
All the best in planning your next kid’s party, and feel free to drop some resources or ideas if you have any!
Here’s some great tips we found and thought could help you further in your party planning:
10 Easy Steps to Success for Kids Birthday Parties